Title VI, ADA, and Non Discrimination

Title VI, ADA, and Non Discrimination Policy, Plan and Procedure

Title VI of the Civil Rights Act of 1964, as amended, prohibits discrimination on the basis of race, color and national origin in programs and activities receiving federal financial assistance.  As a sub-recipient of the Florida Department of Transportation (FDOT), the Polk TPO has adopted the following Title VI Complaint Procedure.

Any person who believes that he or she, or any specific class of persons, has been subjected to discrimination or retaliation, by any Polk TPO programs or activities, as prohibited by the Title VI of the Civil Rights Act of 1964, as amended, and related statutes, may file a written complaint.  All written complaints received by the TPO shall be referred immediately by the TPO’s Title VI Specialist to the FDOT’s District One Title VI Coordinator for processing in accordance with approved State procedures.

Written complaints may be sent to:
Diane Slaybaugh, Polk TPO Title VI and ADA Officer
Drawer TS05, Post Office Box 9005
Bartow, Florida  33831-9005

Written Compliant Form

Verbal and non-written complaints received by the TPO shall be resolved informally by the TPO’s Title VI Specialist.  If the issue has not been satisfactorily resolved through informal means, or if at any time the person(s) request(s) to file a formal written complaint, the TPO Title VI Specialist shall refer the Complainant to the FDOT’s District One Title VI Coordinator for processing in accordance with approved State procedures.

The TPO’s Title VI Specialist will advise the FDOT’s District One Title VI Coordinator within five (5) calendar days of receipt of the allegations. The following information will be included in every notification to the FDOT’s District One Title VI Coordinator:

  • Name, address, and phone number of the Complainant
  • Name(s) and address(es) of Respondent.
  • Basis of complaint (i.e., race, color, national origin, sex, age, disability, religion, familial status or retaliation).
  • Date of alleged discriminatory act(s).
  • Date of complaint received by the TPO.
  • A statement of the complaint.
  • Other agencies (state, local or Federal) where the complaint has been filed.
  • An explanation of the actions the TPO has taken or proposed to resolve the allegation(s) raised in the complaint.

Within ten (10) calendar days, the TPO’s Title VI Specialist will acknowledge receipt of the allegation(s), inform the Complainant of action taken or proposed action to process the allegation(s), and advise the Complainant of other avenues of redress available, such as the FDOT’s  Equal Opportunity Office (EOO).

Within sixty (60) calendar days, the TPO’s Title VI Specialist will conduct and complete a review of the verbal or non-written allegation(s) and based on the information obtained, will render a recommendation for action in a report of findings to the TPO Director.

Within ninety (90) calendar days of the verbal or non-written allegation(s) receipt, the TPO Director will notify the Complainant in writing of the final decision reached, including the proposed disposition of the matter. The notification will advise the Complainant of his/her right to file a formal complaint with the FDOT’s EOO, if they are dissatisfied with the final decision rendered by the TPO.  The TPO’s Title VI Specialist will also provide the FDOT’s District One Title VI Coordinator with a copy of this decision and summary of findings.

The TPO’s Title VI Specialist will maintain a log of all verbal and non-written complaints received by the TPO.  The log will include the following information:

  • Name of Complainant.
  • Name of Respondent.
  • Basis of Complaint (i.e., race, color, national origin, sex, age, disability, religion, familial status or retaliation)
  • Date verbal or non-written complaint was received by the TPO.  
  • Date TPO notified the FDOT’s District One Title VI Coordinator of the verbal or non-written complaint.
  • Explanation of the actions the TPO has taken or proposed to resolve the issue raised in the complaint.

 Approved on June 21, 2007 by the Polk Transportation Planning Organization.

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